Minutes July 2016

cpc-admin

2016/12

Minutes from a meeting of Cropthorne Parish Council held on Monday July 4th in the Village Hall at 7pm

  1. PRESENT :

Chairman B Annis Councillor W Clive Councillor J King

Vice Chairman S Smythe Councillor M West District Councillor M English

Clerk L Yapp

  1. APOLOGIES were received from Councillors Segar and Furlong and County Councillor E Eyre
  2. DECLARATIONS OF INTEREST – Councillor J King – Village Hall Matters
  3. APPROVAL OF MINUTES – Minutes from previous meetings were approved and signed
  4. DRAINAGE ISSUES – MAIN STREET – To be re-addressed at a meeting of the parish council on Thursday 7th July at 6.30pm, following site meeting and discussion with CC E Eyre and CC highway engineer at 10 am on same day.
  5. PLANNING:
  • W/16/01082 Greenacres, Brook Lane Cropthorne – reserved matters approval following outline planning permission ref: 14/01875 (appeal reference APP/H1840/A/2228591) – awaiting decision by WDC
  • W/16/00180/LUE Land off Main Road – Certificate of Lawfulness – mobile home that is permanently lived in – the parish council had no objections to this application
  • W/16/00249 Land off Field Barn Lane- proposed residential development 6 x dwellings and garaging – the parish council had no objections to the design of the properties but concerns were raised that there was a lack of footways from the new development. There also appeared to be an issue with neighbouring landowners’ boundary. These comments would be forwarded to WDC

Miscellaneous Planning Concerns: –

  1. Stricklands – Living accommodation issues – with enforcement team – nothing to report
  2. Severn Acres – second access – with enforcement team – nothing to report

There had been response from Enforcements regarding the above. The clerk was asked to re-send email to G Deurdon, with a copy to Jack Hegarty

  1. VILLAGE HALL – Councillor King advised that following a recent ‘incentive’ by WDC – it was identified that there was a need to provide keep fit classes for those ‘less active’ . A number of classes had been arranged at the village hall, with the first one free. Sound proofing – to be discussed under New Homes Bonus
  2. DISTRICT COUNCILLORS REPORT – This was circulated to councillors prior to the meeting. The chairman asked if 106 monies could be used for the purchase of land to be used as allotments for the community – something that the village school were keen to get involved with. Councillor English advised she would make enquiries. All members of the parish council were in agreement with the idea of allotments, but Councillor Clive stressed that location was important, for the childrens safety

2016/13

  1. MATTERS ARISING:
  2. Smart Water – About 50% of the village had received their Smart Water kits – the rest would be distributed by available councillors and the clerk during the summer. Councillors Clive, Smythe and Annis had offered their support with this
  3. Lengthsman – Nothing other than Baldwins Bank – see below
  4. Baldwins Bank – It was suggested that the Lengthsman could assist with some strimming at Baldwins Bank. The clerk would ask him to liaise direct with Councillor Clive
  5. New Homes Bonus – Quotes had been received for the proposed sound system for the village hall – taking on board a number of options for the main hall and various committee rooms. In the first instance the clerk would seek advice from WDC, for confirmation that the sound proofing would be a suitable project for NHB
  6. Traveller Consultation – Awaiting decision.
  7. HGV Lorries/Lay-by Main Road – Nothing further to report at this stage, however Councillor West advised that residents adjacent to the lay-by should be consulted before any action is taken
  8. Safety Barrier – Footpath onto B4084 – this had now been replaced by CC
  9. FINANCE
  10. Approval of payments made/to be made since last meeting, as listed below – All councillors approved
  11. Finance Meeting – Chairman, Councillor King and the clerk met to review overall financial situation. 2015/16 saw larger than usual outlay due to the purchase of Baldwins Bank and clerks’ salary increase. Baldwins Bank, although £900 was received from NHB, cost an additional £1600 from parish council funds to cover legal expenses, buyer’s premium and commission fees. The clerks’ salary was reviewed in September 2015 and hours were increased to 20 hours per month and an increase in the hourly rate – to bring in line with NALC recommendations. A number of ‘reserves’ accounted for a large amount of the monies in the parish council accounts. It was suggested that these would be moved as follows:
  • Community Project – this would be re-named Parish Community Fund, and to transfer £2662.15 to parish council reserves, leaving £5,000 in the newly named Parish Community Fund
  • Flood Fund – the £1050 will be added to the Legal reserve. The clerk to investigate what is covered by the legal costs element of our insurance policy
  • That the clerks’ salary be increased from £10.86 per hour to £11.05 – a per the recent NALC salary increases.

All councillors present were in agreement with the above proposals

  1. ANY OTHER BUSINESS
  • Neigh Lane – one resident pointed out the dangers of speeding traffic coming from Fladbury, failing to give way at the junction. The clerk would speak to CC for advice on possible warning signage

10. DATE OF NEXT MEETING – Monday 5th September