Minutes May 2019

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2019/09

Minutes from a meeting of Cropthorne Parish Council held on Monday May 13th 2019 in the Village Hall at 7pm

  1. PRESENT:

Cllr B Annis Cllr J King

Cllr W Clive Cllr S Smythe

Cllr R Segar Clerk L Yapp

County Cllr L Eyre District Cllr T Rowley

3 members of the public

  1. APOLOGIES were received from M Anderson

Acceptance of Office Forms were signed

ELECTION OF CHAIR / VICE CHAIR

  • Cllr Annis was nominated Chair, not other nominations were received. Cllr Annis accepted, proposed Cllr Clive, seconded Cllr Segar
  • Cllr Smythe was nominated Vice Chair, no other nominations were received. Cllr Smythe accepted, proposed Cllr Annis, seconded Cllr Clive

CO-OPTION – An application had been received from M Anderson. This was accepted. There were no objections

  1. DECLARATIONS OF INTEREST – Cllr J King – Village Hall matters
  1. APPROVAL OF MINUTES – Minutes from previous meeting were approved and signed – proposed Cllr Segar, seconded Cllr King – all in favour
  2. PARISHIONERS QUESTION TIME: No issues raised
  3. PLANNING:
  • 1900247 – Greenacres, Brook Lane – Retrospective extension and refurbishment – awaiting decision by WDC
  • 19/00032 -The Pound, Main Street – Restoration, overhaul and repairs to windows – awaiting decision by WDC
  • Merrybrook, Field Barn Lane – with enforcements

Three other applications had been received but too late for inclusion in the agenda:

  • 19/00553 – Haselor Lane – replacement dwellinf
  • 19/00875 – Meadow View, Smokey Lane – change of use of land and stationing of log cabin
  • Lanesfield, Smokey Lane – stables and associated rooms for storage, tack, barn

Cllrs would take a look and report back if they felt a meeting was needed

Lengthy discussion took place with regard the number of access points at the two traveller sites, Evergreen and Seven Acres. Also included was the fact that one site had been split in two, and a possibility that a third had now been created. Cllr Rowley offered to get the two sites investigated to establish the situation with regead the access’s and site lay-out

  1. VILLAGE HALL – Cllr King reported that:
  • Lawn Mower – this was still being investigated with a current free trial with a new mower
  • AGM – 20th May 2019

2019/10

  1. HIGHWAY MATTERS :
  • Water leak Field Barn Lane – County Clly Eyre reported that this has been identified as a Severn Trent issue. A s75 notice has been served on the adjacent property and a jetting order raised. Tree roots had been removed from gullies. One of the businesses in the industrial estate has had some

work carried out, with a trench dug and a power cable laid, where they found water. This is also being investigated

  • Footway rear of Sheppey Corner – a resident had written to the clerk with concerns that residents from the new houses were dumping grass cuttings over their back fence near the footpath. This has been looked at and will be monitored. Broken finger posts markers had not yet been repaired by WCC – the clerk would speak to the footpath warden to see if he could assist
  • Reflectors – Brook Lane / Field Barn Lane junctions – this is being looked into by WCC
  1. COUNTY COUNCILLORS REPORT – This has been circulated to Cllrs and copy attached.
  • With regard traffic problems in Evesham, a suggestion was made that synchronised lights through the town centre and priority lights turning left over the bridge would go some way to relieving the congestion problems
  1. DISTRICT COUNCILLOR – Copy attached
  2. MATTERS ARISING:
  3. Lengthsman – £40 was paid as a contribution to weedkiller
  4. New Home Bonus/s106 – The clerk is meeting with WDC and a member of the PCC with regard their proposal for a toilet facility/servery at the church. No further decision will be made until this meeting has been held
  5. Community Infrastructure Levy Fund – The grant (similar to s106 monies) needs to be recorded separately in the parish council accounts and an annual statement made listing any expenditure from the fund. There have been no financial transactions to date and the statement was approved and signed by the Chairman. The clerk would arrange for this to be sent to WDC .
  6. Bus Service – Bus stops on the B408 are still being investigated. There is a meeting of the Vale Transport Group on 22nd May. Cllr Eyre reported that the Constitution Paper had been written and is due to be sent out shortly.
  7. Speeding – Cllr Smythe asked for the recorded speed data from the VAS signs on the B4084. The clerk would arrange this
  8. Bollards Lower Croft – Not sue if this had been carried out. The clerk would investigate
  9. War Memorial – PH advised that further to his pre-grant approval application, photos needed to be taken to assess the full extent of any damage.
  10. FINANCE
  11. Payments made since the last meeting/for authorisation

2019/11

Current account balance:

(incl. unpresented cheques) £9,262.11

Deposit account: £5,018.72

  1. 2018/19 Accounts – these had been circulated to all Cllrs and no issues were raised – proposed Cllr Segar

Seconded Cllr Annis – all in favour of accepting as a true record of the parish council transactions

  1. Asset Register – the clerk reported that the Asset Register still held the playground items a being parish council assets. Cllr King had advised that the equipment had been ‘gifted/transferred’ to the Village Hall Committee some years previous and that they should be removed from the register. This was agreed by all
  2. Youth Bus – the clerk reported that there was £250 in reserve for the Youth Bus. Cllr Clive said that the bus still made regular visits and was well used by the children and that this payment should be made. Proposed Cllr Segar, seconded Cllr King
  3. AOB/ ITEMS FOR DISCUSSION AT FUTURE MEETINGS:
  • The clerk had been advised that there was a build up of garden debris on land adjacent to the stream. We understand that the person responsible had been made aware of the potential flood risk, but this hadn’t been removed. The clerk would follow this up
  1. DATE OF NEXT MEETINGS: 3rd June 2019