Minutes Meeting 02/09/2024

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Minutes for Cropthorne Parish Council meeting held on Monday 2 Sept June 2024

Present: Chairman B Annis, Cllr Hall, Cllr Smythe, Cllr King, Cllr Styan

Clerk : Richard Timney                       

  1. APOLOGIES:  Cllr W Clive, County Cllr Liz Eyre, Dist Cllr A. Crump

DECLARATIONS OF INTEREST:  Cllr Smythe declared an interest on Item 5 which is a discussion matter only.  Cllr Hall on Village Hall.

  • APPROVAL OF MINUTES from meetingMonday 10th June 2024

Proposed Cllr Smythe, Seconded Cllr Styan.                                                                   Approved

  • PLANNING
  1. Field Barn Lane / Middle Lane discussion about mitigation measures for developments in the area.

Three developers were represented at the meeting. 

The Chairman set out the difficulties that further developments in ML and FBL present for traffic and pedestrians along FBL and through the village. 

Parish Cllrs made it clear that improved passing places along FBL and a mini rounderbout at the junction of FBL/ML and better footpaths through the village as very important mitigation measures that developers should consider.

Developers committed to investigating and presenting new proposals for mitigation measures in due course.

  • National Planning Policy changes.  Wychavon briefing.  Cllrs considered an early report of emerging national planning guidance.  They await further clarity on the matter being issued.
  • W/24/01392/HP   Drumearn, Blacksmiths Lane, Cropthorne, Pershore, WR10 3LX.  Two storey rear extension, and detached garage with first floor room.                                    No Objection
  • FINANCE

a)  AGAR exemption certification                                                                                    Approved

2023/33

b)

Expenditure since June 10th Meeting to Sept 2nd Meeting

DateTo WhomFor whatAmount
28 June 2024ClerkSalary387.56
9 July 2024HMRCPAYE126.40
12 July 2024Steve Baker ServicesLengthsman March176.40
12 July 2024Steve Baker ServicesLengthsman April176.40
22 July 2024Duffy ReganInt Audit60.00
22 July 2024PATA ukPayroll q231.05
22 July 2024Steve Baker ServicesLengthsman May176.40
29 July 2024ClerkSalary349.16
31 July 2024TC ContractingBaldwins Bank clearance720.00
8 Aug 2024PATA ukPayroll q146.05
12 Aug 2024Wych Parish GamesEntrance fee10.00
13 Aug 2024Worcs CALCProfessional support515.65

Income since June 10th Meeting to Sept 2nd Meeting.

DateFromFor whatAmount
16 July 2024WCCLM plus admin March and April412.80
23 July 2024WCCLM plus admin May206.40
23 July 2024HMRCVAT refund725.36
10 June 2024LloydsInterest5.81
9 July 2024LloydsInterest5.27
9 Aug 2024LloydsInterest5.05

Balance in Treasurers Account                Sept 2nd                             £ 18,292.21

Balance in Instant Access Savings        Sept 2nd                            £ 5,112.74                          Approved

2023/34

c) Payments for approval

AmountTo whoFor what
81.75Steve Baker ServicesExtra weed killing
129.09Steve Baker ServicesVAS units commissioning
95.05Cllr W CliveReplacement Perspex for Bus Shelter

                                                                                                                                         Approved

  • Community Infrastructure Levy spending (CIL) – £6546 April 2020 and £1677.60 Sept 2018.  Funds have been spent on VAS units in the village.  Cllrs requested that solar units be investigated for two of the new sites to support better battery charging.

6.   HIGHWAY MATTERS (TO INCLUDE FLOODING)

Cllr Styan reported on a pollution issue in Basil Brook at the end of August.  Caused by maintenance issues with Severn Trent sewage pipes.  ST have repaired the pipes but the pollution is to be left to wash away in rainfall. 

7.    CLERK’S PROGRESS REPORTS / UPDATES

a) Section 106 funds for Open Spaces … unallocated amount is £7945.27 to be spent on

public open spaces.  Cllrs will look into purchasing new benches and more works on Baldwins Bank.

b) Pavement Licensing Consultation – based on town areas.                                          No Comment

c) Training for cllrs and Clerk – 1) Basic Charity Law,  2) Managing tricky PC moments.  Noted

d) Local Cycling Walking Infrastructure Plans (LCWIPs)                                                 No Comment

  • Cllrs considered a request to reduce the height of some trees on Baldwins Bank.    Declined

8.    VILLAGE HALL –  Report from Cllr Hall on potential plans for a small extension to the hall.

9.    ITEMS FOR FUTURE DISCUSSION / AGENDAS

None noted at this time.

10.   DATE OF NEXT MEETING Monday 4th November 2024                                       Approved

Meeting Closed at 8.42